Table of Contents
Resource Invoicing Guide
The following page contains instructions about our invoicing procedure. Please read it carefully and when required proceed to our PSG MyTrack portal to create, submit, view or delete your invoices.
Please create only ONE invoice a month. Do not issue individual invoices for individual jobs.
Displaying Approved jobs
To view all your jobs set to Approved by the Project Manager, go to the Dashboard (1, 2) and click Approved - Please create invoice (3).
Creating an Invoice
In the Job - Approved section, verify that all the jobs you completed during the month are listed.
Then, create your invoice by selecting the relevant jobs (4) and clicking Create invoice for approved jobs (5) underneath the list of jobs.
Note: If you have complete jobs in different currencies, please group the jobs with the same currency together and create an invoice for each group.
Completing and Submitting an Invoice
After clicking on Create invoice for approved jobs, the invoice page opens.
To ensure timely payments, please:
- Enter your invoice number (6)
- Set the invoice date to the last day of the month in which you completed your jobs (7)
- Click Submit for approval (8)
For example, if you are invoicing jobs completed in March, set your Invoice date to no later than March 31st and submit your invoice no later than the April 4th.
Once the invoice has been submitted, it can no longer be modified, its status changes to Submitted for approval and no further action is required on your side.
Please disregard the fields Value date and Payment due as they could display the wrong dates due to a technical glitch in our system. Rest assured your invoice will still be processed and paid according to your payment terms.
To create a RTF printout of the invoice for your own records, click on Print invoicing statement.
Additional Information
Listing Invoices
To view all of your invoices, go to the Dashboard and click one of the following links from the section Invoices:
- Not submitted: to view the invoices that you are preparing (not yet submitted to PSG).
- Submitted for approval: to view the invoices that you have submitted to PSG.
- Outstanding: to view the invoices processed by PSG and pending payment according to payment terms.
Deleting an Invoice
Invoices can only be deleted if they have not already been submitted. To delete an invoice, open it and click on the bin icon next to the PSG Internal invoice number. The status of all the jobs in the invoice will return to Approved. The jobs can then be reselected when creating a new invoice.
Revenue Stamp ID (ID marca da bollo) - For standard invoices only (no e-invoices)
If you are required by law to add a Revenue stamp (marca da bollo) to your standard invoices, please inform us immediately and we will apply one of the following:
If you need to pay for a virtual stamp
All your future invoices will automatically include the sentence Imposta di bollo assolta in modo virtuale ai sensi del D.M. 17/6/2014 per importi maggiori di 77,47 euro
If you need to add a physical stamp
All your future invoices will automatically include the sentence Imposta di bollo assolta sull’originale per importi maggiori di 77,47 euro (ID indicato accanto al numero di fattura) and you will be required to specify the Revenue stamp ID next to the invoice number, as shown below:
Italian Electronic Invoice
Suppliers who must issue e-invoices are kindly requested to inform us asap and follow our standard invoicing procedure as indicated above. Suppliers can then create the official e-invoice using the tool of their choice, caring that the e-invoice number, date and final amounts match the ones specified on our portal.
PSG Recipient Code and information:
- PSG Translations Company Name: PSG S.r.l.
- Nationality: IT
- Tax Code: 02463530424
- VAT: 02463530424
- Address: Corso Stamira, 29 – 60122 Ancona (IT)
- Recipient Code: M5UXCR1